A creative Independent agency are seeking a proactive and hands-on Project Manager and Producer with a strong background in project management to support the smooth end-to-end delivery of creative projects .
This is a hybrid role full time role 3 days in the office.
This role is ideal for someone who thrives in a fast-paced agency environment and has a passion for streamlining delivery across print, digital, OOH, radio, and social content.
You’ll be responsible for managing internal resources, overseeing workflow, and coordinating freelance talent.
You will also lead production on small to mid-sized projects, and provide continuity and oversight on larger, externally managed campaigns to ensure alignment on timelines, budgets, and resources.
Key Responsibilities:
1. Resource Management & Workflow
- Lead resourcing and casting across creative, design, and artwork teams in collaboration with creative leadership.
- Facilitate weekly workflow and resourcing meetings to ensure effective project staffing and prioritization.
- Maintain a roster of trusted freelance talent and manage onboarding, paperwork, POs, and billing in collaboration with the finance team.
- Support creative leadership with calendar management, task prioritization, and timesheet completion tracking.
- Act as the first point of contact for incoming production requests, recommending appropriate suppliers and vendors.
- Manage timing plans, budgets, and estimates in partnership with account teams.
- Oversee third-party budgets, identify opportunities for cost savings, and negotiate favourable rates.
- Coordinate asset delivery, reprographics, adaptations, and digital builds.
- Handle pre-production logistics and liaise with external suppliers as needed.
- Collaborate on talent contracts and usage rights with internal stakeholders.
- Source budgets from third-party partners (e.g., talent usage, post-production).
- Manage schedules, bookings, and session coordination.
- Ensure delivery and clearance processes are handled smoothly with partners and account teams.
- Support social teams with small-scale shoots by sourcing freelance creators, crew, and equipment.
- Assist with props, set-up, and on-the-day coordination.
- Ensure legal compliance across usage rights, contracts, licensing, and clearances.
- While these projects are externally managed, stay informed on timings and resourcing to support internal integration and workflow continuity.
- Coordinate production and updates for agency-facing materials, including:
- Office displays and digital screens
- Website and video platform updates
- Internal digital publications
- Monthly newsletters and associated content coordination
- CRM database updates for newsletter distribution
Experience
- Proven background in project management, production in a creative agency
- Track record of delivering small to mid-scale campaigns (print, digital, OOH, social, radio).
- Experience with resource planning or traffic management is highly advantageous.
- Excellent planning, budgeting, and supplier management skills.
- Strong ability to manage schedules and creative resourcing.
- Confident negotiating rates and managing freelance talent.
- Comfortable working with POs, invoices, and production administration.
- Clear and empathetic communicator with a problem-solving mindset.
- Organised, pragmatic, and calm under pressure.
- Flexible and adaptable with strong emotional intelligence.
- Positive, collaborative, and solutions-focused.
- A self-starter who enjoys keeping projects moving and delivering with excellence.
- Projects delivered on time, on budget, and within scope.
- Efficient management of freelance resources and supplier relationships.
- Clear visibility of casting and resource allocation across projects.
- Positive feedback from team members on collaboration and support.
- Seamless coordination with internal teams and external partners.
We are committed to ensuring and supporting representation from all backgrounds across the creative industry, irrespective of race, religion, belief, ethnicity, age, gender, sexual orientation, disability or socio-economic background.
With this in mind, we welcome applications from all areas of the community. Please do get in touch and let us know if there is any additional support or reasonable adjustments we can cater for, to ensure our process and roles fit your needs and creates a comfortable & enjoyable recruitment process
If this sounds like the ideal position for you, or if you are interested in exploring other Project Management Jobs in London, or Production jobs in London please get in touch. As a specialist in Project Management and Production Recruitment, I always have a number of Project Manager jobs and Producer jobs across Advertising, Production, inhouse and Media Agencies in London and beyond. You can follow me on Linked https://www.linkedin.com/in/charlenetyler/
Or email charlene@theindustryclub.co.uk
